Privacy policy
How PGK Plant & Civils Ltd collects, uses and protects personal data.
Last updated: October 2026
1. Who we are
PGK Plant & Civils Ltd ("PGK", "we", "us") is the data controller for personal data processed in connection with this website and our services. We are a private limited company registered in Northern Ireland, company number NI706852, with our registered office at 38 Gortin Road, Omagh, BT79 7HX. You can contact us about data protection at info@pgkplant.co.uk or by writing to the registered office.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. The personal data we collect
This website does not use cookies, analytics or tracking technologies and does not collect personal data automatically. We collect personal data only when you choose to give it to us, for example when you:
- contact us by telephone, email or by using the enquiry form on this site (which opens an email in your own mail application);
- request a quotation, hire plant or engage our services;
- visit one of our sites or we visit yours;
- apply to work with us or supply goods or services to us.
The data we hold typically includes your name, job title, company, telephone number, email address, site addresses, the content of your correspondence, and the commercial and financial details needed to provide and invoice our services. We do not knowingly collect data from children or special category data for marketing purposes.
Our web hosting provider may automatically record standard technical information such as IP address, browser type and the pages requested in server logs for security and performance purposes. See our cookie policy.
3. How and why we use it
| Purpose | Lawful basis (UK GDPR Article 6) |
|---|---|
| Responding to enquiries and preparing quotations | Legitimate interests; steps prior to entering a contract |
| Providing plant hire, crushing, civils and related services; delivering and collecting plant; site inductions | Performance of a contract |
| Invoicing, credit control and accounting | Performance of a contract; legal obligation (tax and company law) |
| Health, safety and environmental compliance, including RAMS, site records, incident reporting and waste transfer documentation | Legal obligation; legitimate interests |
| Keeping existing customers informed about our services | Legitimate interests (you may opt out at any time) |
| Recruitment and supplier onboarding | Steps prior to entering a contract; legal obligation (right-to-work checks) |
| Establishing, exercising or defending legal claims and insurance matters | Legitimate interests |
We do not sell personal data and we do not use automated decision-making or profiling.
4. Who we share it with
We share personal data only where necessary with: our accountants, insurers and professional advisers; our email, IT and hosting providers; transport partners who deliver and collect plant; principal contractors and site operators where you are working on, or we are working at, their site; waste facilities and regulators where legally required on waste documentation; and HMRC, Companies House, the Health and Safety Executive (and HSENI), the Environment Agency, NIEA or other authorities where we are obliged to do so. Our providers act under contract and may only use data on our instructions.
Some of our service providers may process data outside the United Kingdom. Where they do, we rely on UK adequacy regulations or the UK International Data Transfer Agreement / Addendum to protect your data.
5. How long we keep it
We keep enquiry correspondence for up to two years after our last contact. Contract, invoicing and accounting records are retained for six years after the end of the financial year to which they relate, as required by tax and company law. Health and safety and waste records are kept for the periods required by the relevant legislation (for example, waste transfer notes for two years and hazardous waste consignment notes for three years). Unsuccessful job applications are deleted after six months.
6. Your rights
Under UK GDPR you have the right to: access the personal data we hold about you; have inaccurate data corrected; have data erased where there is no good reason for us to keep it; restrict or object to processing, including to direct marketing at any time; receive your data in a portable format where processing is based on contract or consent; and withdraw any consent you have given. To exercise these rights, email info@pgkplant.co.uk. We will respond within one month.
7. Security
We take appropriate technical and organisational measures to protect personal data, including password-protected and encrypted email and accounting systems, access limited to those who need it, and secure disposal of paper records.
8. Contact and complaints
Questions about this policy should be sent to info@pgkplant.co.uk or to PGK Plant & Civils Ltd, 38 Gortin Road, Omagh, BT79 7HX. If you are unhappy with how we have handled your data you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113. We would appreciate the chance to resolve your concern first.
We may update this policy from time to time. The latest version will always be published on this page.